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Backup for Microsoft 365

#1 Microsoft 365 Backup & Recovery  

Your data, your responsibility

  • The leader in Microsoft 365 backup with 21M+ users protected
  • Protect Exchange, SharePoint, OneDrive, and Teams 
  • Choose a backup service or self-managed backup software
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Benefits

Eliminate Data Loss in
Microsoft 365 

Microsoft 365 (formerly Office 365) provides powerful services, but a comprehensive backup of your data is not included in a standard Microsoft 365 license.

Veeam’s Microsoft 365 backup solutions eliminate the risk of losing access and control over your Office 365 data, including Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams, so your data is always protected and accessible. 

Powered With Microsoft 365 Backup Storage 

Veeam is one of the first companies to embed Microsoft 365 Backup Storage capabilities into its Microsoft 365 data protection solution.  

Veeam and Microsoft’s joint partnership empowers organizations to quickly back up and recover large volumes of Microsoft 365 data with no throttling, protecting against any cyberattack or data loss scenario.  

Veeam provides the ultimate Microsoft 365 backup and recovery experience – speed and scale meet control and flexibility.  

Safeguard Your Critical Data

Protect Office 365 data from accidental deletion and cyberattacks.  

Recover Your Data When You Need It 

Quickly restore with industry-leading recovery and  flexibility. 

Maintain Microsoft 365 Compliance

Meet compliance requirements with fast search-and-find capabilities.

Microsoft 365 Cyberattacks and Data Loss are Common 

stats 80
of enterprises will prioritize backup of SaaS apps as a critical requirement by 2028
stats 53
cited better protection of SaaS as something they would change  
stats 10
faster Microsoft 365 data recovery times are achievable with Veeam
Why Back Up

Your Office 365 Data, Your Responsibility

Even though Microsoft 365 is a cloud service, this doesn't replace your responsibility to back up business-critical Office 365 data. The Office 365 Shared Responsibility Model states that with Microsoft 365, it's your data — you control it — and it is your responsibility to protect it. 
Capabilities

Powerful Microsoft 365 Backup Capabilities

The most trusted, industry-leading Microsoft 365 backup features available in either a backup service or self-managed backup software.  

BACKUP SERVICE

Backup Made Simple

Log in through a web browser and begin creating your first backup job with the ease and simplicity of an as a service solution.

BACKUP SERVICE

Secured and Deployed for You 

Offload maintenance to the experts and stay up to date with the latest features and security fixes.

BACKUP SERVICE

Lightning-Fast Backups and Restores 

Specifically designed for large Microsoft 365 environments, seamlessly protecting and restoring 100+ TBs of data or 10,000+ objects.

BACKUP SOFTWARE

Infrastructure Freedom 

Get the flexibility to change your backup storage at any time, avoiding penalties and vendor lock-in. 

BACKUP SOFTWARE

Bring Your Own Storage

Connect any storage, whether on-premises or cloud object, including Amazon S3, Azure blob, IBM Cloud, or S3 compatible storage.

BACKUP SOFTWARE

50 Office 365 Recovery Options 

Meet any recovery need in just three clicks whether it’s granular recovery of individual items or bulk recovery of multiple users at once.

BACKUP SERVICE

Ransomware Recovery

Bulk restores at scale for increased resilience to ransomware or malware attacks ensuring business continuity and minimized downtime.

BACKUP SERVICE

Enhanced Security 

Backed by global security certifications, 256-bit encryption, MFA, and advanced role-based access control to create roles and permissions. 

BACKUP SOFTWARE

Comprehensive Immutability

Leverage immutable backups with immutable backup copies to ensure your backup data is physically unreachable and completely unalterable.

Deployment options

Protect Microsoft 365 Data Your Way

Veeam keeps it simple with a license structure that aligns with your Office 365 backup strategy.Veeam provides deployment, management, and delivery options, giving you the freedom to use your preferred Microsoft 365 backup strategy.

BACKUP SERVICE

Veeam Data Cloud for Microsoft 365

  • Infrastructure and updates are managed by Veeam
  • Unlimited cloud storage is included
  • You create backups and complete restores

BACKUP SOFTWARE

Veeam Backup for Microsoft 365

  • Self-managed & deployed in your own infrastructure 
  • Choose any storage (on-premises or cloud object) 
  • You create backups and complete restores

Looking for Managed BaaS & DRaaS?

Utilize the expertise of a Veeam Cloud & Service Provider Partner to safeguard Microsoft 365 and public cloud data, or for your off-site backup and DRaaS requirements.

The Most Trusted Brands
Choose Microsoft 365 Backup with Veeam

Resources

Microsoft 365 Backup Resources are Just a Click Away

Microsoft 365 backup resources 7 critical reasons

7 Critical Reasons
for Microsoft 365
Backup

Special Report

A five-minute, easy-to-read special report on the most critical reasons to protect your Microsoft 365 data.

Microsoft 365
Backup for
Dummies 

E-Book 

Get started creating your Microsoft 365 backup strategy with the most comprehensive guide available. 

FAQs

Does Microsoft 365 already back up my data?

Although the market perception is shifting, it is still a common misconception to think that Microsoft automatically backs up all your Microsoft 365 data inherently within the cloud service you purchased. Microsoft provides great resiliency and built-in tools for all types of capabilities, but they do not provide a comprehensive backup solution within Microsoft 365 plans. 

There is a Microsoft 365 Shared Responsibility between what is provided within the Cloud Service, and the responsibility of organizations to protect their own Microsoft 365 data. Check out our blog about how Microsoft 365 Shared Responsibility works. 

How can you back up your Microsoft 365 data?
To back up Office 365 data, it is recommended that you use a third-party backup provider or service. An Office 365 backup vendor will be able to provide simple processes to create backups and provide enough scheduling flexibility to meet any RPOs or RTOs. Backup vendors are also able to provide fast and granular data recovery that comes with advanced search capabilities so administrators can quickly find items to meet their legal and compliance needs. It is also recommended to separate a copy of your data from the source, to ensure you are better protected from an attack. 
How does Veeam back up Microsoft Teams data?
To back up Microsoft Teams, it’s important to understand how Teams works on the back end. Teams is not a self-contained application, which means it acts as an abstraction layer that brings data together from other applications, including Exchange Online, SharePoint Online, and OneDrive for Business. It’s important to back up your data from these other sources, but it’s equally important to back up configurations as well (i.e., settings, members, and team structure). For this purpose, you should leverage a third-party backup provider armed with the latest Microsoft APIs to ensure that you can back up not only the data from key sources but the metadata and configurations for comprehensive data protection and efficient recovery. 
What is the standard retention policy in Microsoft 365? 

Retention for deleted Office 365 data can vary by the application. For instance, an Exchange Online mailbox keeps deleted items for 14 days by default, but this setting can be changed up to a max of 30 days. When using the SharePoint Online application within a browser, items deleted are retained in the Recycle Bin for 93 days from the time of deletion. 

When an employee leaves an organization, their Microsoft account can be removed. Their user data will be deleted after 30 days and will no longer be available unless you have that data saved in a backup solution.  

It’s worth noting that retention policies can take time to set up correctly and data loss can and does occur, due to human error during retention policy configuration. So, it’s vital to have a backup of Microsoft 365 data as an insurance policy. 

How many Microsoft 365 users should I backup? 
All of them! Every user in your organization generates data every day, and most if not all that Microsoft 365 data, will have some value, and your organization will suffer if it is lost. It would be a mistake to not protect all your organization’s data. No matter how large your organization is, Veeam is built to protect Microsoft 365 data at scale. 
What counts as a “user”? 

To calculate the number of licenses you need for Veeam Data Cloud for Microsoft 365 or Veeam Backup  for Microsoft 365, count the number of users within your Microsoft 365 subscription. You do not need to count the same user more than once across multiple Microsoft 365 services (e.g., the same Exchange Online, SharePoint Online and OneDrive for Business user = one Veeam Backup for Microsoft 365 user). 

Here are additional details for each Microsoft 365 service: 

Exchange Online or Exchange On-Premises: A user mailbox can be a personal mailbox, an online archive mailbox or both; you only need one license for that user. Please note that shared and resource mailboxes do not need to be licensed and can be backed up free of charge. 

OneDrive for Business: OneDrive for Business user licenses are automatically aligned with their matching email accounts. This means you cannot use the same license to back up one user’s email and another user’s OneDrive for Business account. Please note that OneDrive (without “for Business”) is a separate storage service and is not supported by this solution. 

SharePoint Online or SharePoint On-Premises: Each SharePoint user inside your Microsoft 365 subscription (or on-premises deployment) that has been granted access to the SharePoint sites you are looking to protect needs to be licensed to back up and protect your organization’s SharePoint environment. If you have a hybrid SharePoint deployment (i.e., SharePoint On-Premises and SharePoint Online) and the same user has access to both, only one Veeam license is needed for that user. Please note that external SharePoint users do not need to be licensed. An external SharePoint user is someone from outside your Microsoft 365 subscription to whom you have given access to one or more sites, files or folders. External authenticated users are limited to basic collaboration tasks and external anonymous users can edit or view specific documents when given specific permissions.   

Microsoft Teams: When protecting a team with Veeam Backup for Microsoft 365 or Veeam Data Cloud for Microsoft 365, you must have a license for each user that is an active team member and who has a paid Teams license in Microsoft 365. 

Why should I use Veeam instead of Microsoft’s first-party backup solution (Microsoft 365 Backup)? 
Microsoft has integrated its backup solution, Microsoft 365 Backup Storage with select backup vendors like Veeam. This parternship offers customers the ability to leverage the speed and scale of Microsoft 365 Backup Storage combined with the flexiblity and control that Veeam provides. To compare and contrast the features in Microsoft 365 Backup Storage with Veeam’s native capabilities, visit this page

Radical Resilience is Our Difference

With Veeam by your side, you have the flexibility you want for today’s
hybrid cloud and the confidence you need for long-term success.
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Veeam Data Cloud for Microsoft 365

Leverage Veeam’s backup service for Microsoft 365 with unlimited storage included.

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Veeam Backup for Microsoft 365

Get started with a software-only solution and connect any storage you want.

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Veeam’s Microsoft 365 Backup Storage Integration

Experience the future of backup – where speed and scale meets control and flexibility.

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