Key Takeaways:
- Predictable per‑user pricing: Includes unlimited storage and retention so costs stay consistent as your data grows.
- Faster recovery: An 8‑hour recovery point objective (RPO) and the ability to restore terabytes in under an hour with native Microsoft 365 Backup Storage integration.
- Full coverage: Protects Microsoft 365 and Entra ID with broad regional control across 17 + global data centers.
- No lock‑in: Retain access to exported data and Veeam recovery tools, which ensures long‑term flexibility and compliance.
Your Microsoft 365 data may live in the cloud, but that doesn’t make it immune to loss. A single mistaken deletion, sync error, or ransomware attack can wipe out critical emails, files, or Teams conversations in seconds. Microsoft 365 keeps your services available, but many organizations incorrectly assume that availability equals protection.
In reality, Microsoft 365 follows a Shared Responsibility Model: Microsoft secures the infrastructure, while you’re accountable for safeguarding your organization’s data.
With so many Microsoft 365 SaaS backup vendors on the market, it’s not always easy to know which solution will truly deliver when it matters. That’s why Veeam’s Microsoft 365 SaaS backup solution was purpose-built to perform.
In this blog, we’ll cover eight reasons why Veeam is the most complete, scalable, and reliable choice for your Microsoft 365 data protection. We’ll also explore how Veeam Data Cloud for Microsoft 365 is ahead of the rest in helping your organization achieve the following:
- Predictable pricing without compromising functionality, including unlimited storage and advanced capabilities.
- Fast, flexible backup and recovery with automation and built-in tools to reduce IT workload.
- Complete Microsoft 365 and Entra ID protection from one comprehensive solution.
- A solution trusted by 23.5 million Microsoft 365 users with no vendor lock-in.
1. The Safest Investment for Your Data
When your backup is the last line of defense against a data disaster, you can’t afford to just guess. This means your backup needs to be a trusted solution with proven success. Veeam’s long-standing presence in the data protection industry has made it a reliable partner for organizations around the world, so you can be sure your data is safeguarded by a vendor with deep expertise and lasting stability. That’s why more than 23.5 million users choose Veeam for their Microsoft 365 protection!
The Veeam approach: Veeam is the most proven Microsoft 365 backup provider, holding #1 in global market share. With more than 800+ top ratings across platforms like G2, Gartner Peer Insights, PeerSpot, and TrustRadius. There’s safety in investing in a solution that has been battle-tested by millions of users.
Compliance perspective: Under evolving frameworks like ISO 27001 and NIS2, organizations must show that their backup data is both immutable and verifiably recoverable. Veeam Data Cloud for Microsoft 365 automates the process of generating this proof, giving IT teams an auditable, compliant safety net that meets global data protection mandates.
2. Cost Control Without Compromise
Far too often, what starts with a low initial cost quickly grows, and organizations find themselves facing hidden fees for storage and other advanced capabilities. This can quickly derail budgets and cause headaches as your environment grows. Veeam keeps it simple with predictable per-user licensing that includes everything you need to protect your Microsoft 365 data.
The Veeam approach: Veeam Data Cloud’s per-user pricing includes unlimited storage and retention with advanced capabilities including powerful search capabilities and a self-service portal. Organizations can also scale without having to reevaluate pricing or functionality.
3. Higher Productivity: Less Admin, More Agility
Managing backup and recovery shouldn’t bog your IT team down. Managing Microsoft 365 data protection manually drains time, increases error risk, and takes the focus away from more strategic work. Veeam Data Cloud helps you shift from reactive recovery tasks and tedious maintenance to a more streamlined, proactive workflow.
The Veeam approach: Veeam Data Cloud speeds up the recovery process with advanced search capabilities that features over 45 filters per Microsoft 365 SaaS workload, combined with bulk restore options that let users quickly locate and recover large amounts of data. Separately, self-service restore and role-based access control (RBAC) empowers teams to recover their own data with no tickets required. This significantly reduces the workload on IT admin.
Myth vs. Reality
Myth: Microsoft 365 and Entra ID backups are automatically included in your subscription.
Reality: Microsoft maintains platform availability, but data protection is your responsibility. Veeam Data Cloud for Microsoft 365 closes that gap with comprehensive backup and granular restore options across every Microsoft service.
4. Compliance Made Easy
For organizations operating across geos or under strict compliance frameworks, having control over exactly where your data is stored is critical. Without regional control, even well-intentioned backup strategies can lead to audit issues or regulatory violations.
The Veeam approach: Veeam Data Cloud lets you choose your backup region from 17+ supported datacenter regions worldwide, giving you the flexibility to meet GDPR, HIPAA, and other specific data residency requirements with confidence.
5. Speed and Flexibility
Recovery should be fast, scalable, and fully in your hands. When an organization faces large-scale data loss, the last thing you need is a slow, rigid restore process that limits your options or delays resolution.
The Veeam approach: Veeam Data Cloud Premium’s integration of Microsoft 365 Backup Storage grants fast backup recovery at scale. This allows you to restore terabytes of data in under an hour, whereas traditional recoveries of a similar size often require several days.
Technology deep dive: Veeam Data Cloud for Microsoft 365 uses Microsoft’s modern APIs to move data directly between Azure hosted Microsoft 365 services and Veeam‘s secure cloud repositories. This architecture removes legacy throttling limits and delivers faster, scalable recovery for organizations of every size.
In short: Recovery speed is resilience: Veeam delivers both without compromise.
6. Microsoft 365 + Entra ID: Full Coverage, No Gaps
Protecting only parts of your Microsoft 365 environment isn’t enough. Both Microsoft 365 and Entra ID protection is essential for holistically safeguarding your organization’s productivity and identity. Leaving identity and access management out of scope creates gaps in your data protection strategy and increases the risk of having an incomplete recovery when it matters most.
The Veeam approach: Veeam Data Cloud delivers comprehensive coverage of key Entra ID objects such as users, groups, conditional access policies, and more within a single, cost-effective solution. This means you get full visibility and consistent protection across all core Microsoft 365 workloads without managing multiple tools or paying extra for fragmented coverage, thus offering more value and better security for less.
Compliance corner: Under regulations like NIS2 and the U.S. Cybersecurity Executive Order, organizations must prove that their critical data is protected and recoverable against cyberthreats. Veeam Data Cloud for Microsoft 365 offers immutable storage and audit logging so security teams can demonstrate compliance without manual overhead.
7. Reduced Data Loss
Every minute counts during a data loss incident. Having a low recovery point objective (RPO) is critical because it defines how much data an organization can afford to lose. Having shorter RPOs for your organization means less data loss, and combined with a short recovery time objective (RTO), it means a swift bounce back to normal day-to-day operations.
The Veeam approach: Veeam Data Cloud offers an industry-leading RPO of just 8 hours for Microsoft 365 backups, which ensures your organization can recover recent data quickly and minimize disruption. The Premium plan’s integration with Microsoft 365 Backup Storage also offers short RTO for recovering terabytes of data in just hours, enabling an accelerated restoration process with minimal disruption to business operations.
Automation perspective: Veeam Data Cloud for Microsoft 365 automates backup scheduling, data retention, and recovery policies based on best practice templates. This means admins spend less time managing jobs and more time on strategic tasks.
Real‑time monitoring and predictive alerts help prevent missed backups before they happen, which greatly reduces operational risk.
8. An Exit Strategy That’s Yours
Vendor lock-in can create significant risks when it comes to accessing your backup data. Many backup providers either restrict or completely block access to your data once your subscription ends, which can jeopardize your organization’s ability to meet compliance requirements, retain historical records, or use the data effectively after switching providers.
The Veeam approach: With Veeam Data Cloud, you retain access to your backup data even after your subscription ends. We’ll keep your backups for 30 days and can transfer them to your preferred Azure subscription on request. Plus, because your backups are compatible with Veeam’s free Community Edition, you’ll always retain full search and recovery access too.
Expert insight: Veeam’s innovation continuum extends beyond backup.
It’s building a future where data protection is adaptive, intelligent, and secure by design. Through its strategic collaboration with Microsoft, Veeam is shaping the next generation of cloud data resilience.
Why Choose Veeam?
When your business depends on Microsoft 365, you need a backup solution that delivers reliability, control, and confidence, not complexity. Veeam Data Cloud for Microsoft 365 brings together enterprise‑grade protection and cloud‑native simplicity, giving you complete peace of mind that your data is safe, recoverable, and under your control.
Here’s why organizations around the world trust Veeam:
- Speed that keeps you moving:
Recover whatever you need, from a single email to entire Teams sites, in just minutes. Veeam’s direct integration with Microsoft 365 Backup Storage ensures fast, reliable restores when every minute matters. - Full coverage across Microsoft 365 and Entra ID:
Protect Exchange Online, SharePoint, OneDrive, Teams, and identity data in Entra ID under one unified SaaS platform. Veeam delivers comprehensive backup and granular restore capabilities for your Microsoft ecosystem. - Predictable cost and scalable value:
Veeam Data Cloud’s pricing is simple and transparent, with no hidden storage fees or egress charges. You pay only for the users you protect and then can scale up or down as your organization grows. - No vendor lock‑in:
Your backups can be transferred to your own Azure environment within 30 days, and you’ll retain full access to them via Veeam’s free community software. No extra fees or licenses required. - Built‑in security and compliance:
End‑to‑end encryption and immutability, hosted in SOC 2 Type II certified environments to help your organization address stringent security and regulatory standards, ranging from GDPR to NIS2. - Future‑ready innovation:
Through its strategic partnership with Microsoft, Veeam is bringing AI‑powered recommendations and intelligent recovery to the cloud, helping you move from reactive recovery to predictive resilience.
See it in Action!
Experience how easy enterprise‑grade Microsoft 365 data protection can be.
FAQs
Do I still need third‑party backup for Microsoft 365?
Yes. Microsoft 365’s native retention and versioning aren’t full backups and don’t protect against ransomware or deletion. Veeam Data Cloud provides independent, immutable copies and fast, granular restores to ensure complete data protection.
How is Veeam different from other SaaS backup vendors?
Veeam Data Cloud offers predictable per‑user pricing, unlimited storage, and faster recovery through Microsoft 365 Backup Storage integration. It also includes Entra ID protection, global region coverage, and no vendor lock‑in.
How does Veeam help with GDPR and HIPAA?
Veeam Data Cloud uses Microsoft Azure’s compliant infrastructure and lets you choose regional data storage to meet sovereignty rules. Role‑based access control (RBAC), audit logs, and custom retention supports GDPR and HIPAA compliance workflows.
Can I keep my data if I cancel?
Yes. If your organization’s needs change and you decide to move away from the service, Veeam still ensures you have full control. Your backup data will remain accessible for 30 days, and you can request a transfer to your own Azure subscription. Plus, your backups are saved in a format that works seamlessly with the free Veeam Backup for Microsoft 365 Community Edition, so you can maintain full search and recovery capabilities.