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Arizona Western College maintains $3.5 million in state funding with Veeam Cloud Data Management

The Business Challenge

Community colleges play an important role in American higher education. They open the door to postsecondary studies, they’re affordable and they reach a diverse group of people. AWC provides all that and more. It transforms lives through education and partnerships to create thriving communities.

To build on its success, AWC created a strategic plan. One of the objectives was an IT transformation to improve the student experience and organizational effectiveness. AWC wanted to further automate student services and eliminate negative findings by state auditors.

Automating student services begins with the registration process. Several documents are required for registration, and for the majority of applicants, that includes a student visa. AWC is seven miles from the Mexican border, so many students cross the border regularly to attend classes. The challenge for the IT team was backing up the server that supports document processing. “Backups were only successful 20 percent of the time, and if a backup was successful, recovery could take 24 hours,” said AJ Buchtel, Cloud Services Architect at AWC. “If the server failed and couldn’t be recovered, registration could come to a grinding halt.”

The second task was eliminating negative audit findings. The State of Arizona provides AWC with approximately $3.5 million in funding each year—but only if AWC passes an IT audit. One of the requirements for passing is implementing the 3-2-1 rule: three copies of data stored on two different types of media with one copy off premise. The challenge for the IT team was getting backups off premise.

“Legacy backup didn’t support cloud backup,” Buchtel said. “Cloud backup was the missing piece of the 3-2-1 rule, and if we didn’t add it the state wouldn’t fund us. State funding is critical because it supports our mission of transforming students’ lives.”

The Veeam Solution

AWC resolved both challenges with Veeam®. Student registration is a highly efficient process and state funding is anticipated for the foreseeable future.

“It all started with a free trial of Veeam Agent,” Buchtel said. “The server supporting student registration was physical. The drive was so full that it was close to crashing, so I installed Veeam Agent to turn it into a Microsoft Hyper-V server. Then I backed up and recovered it so I could expand the hardware. Veeam saved the day and hasn’t stopped since.”

AWC deployed Veeam Backup & Replication™ next. Veeam backs up 90 Microsoft Hyper-V and VMware vSphere virtual machines (200 TBs) on premise to Dell EMC Data Domain. Veeam also transfers backup copies off premise — the missing piece of the 3-2-1 rule—to Azure (and to Azure Blob for tiered storage). Veeam makes everything about the cloud easy: backup, DR and storage tiering. It’s called Veeam Cloud Data Management.

“Veeam Cloud Data Management enables us to comply with the 3-2-1 rule required by the state for funding,” Buchtel said. “It also helped us create the college’s first truly comprehensive BC and DR strategy.”

The BC and DR strategy contains several components in addition to off-premise backup to Azure. A built-in, automatic-tiering feature called Veeam Cloud Tier offloads older backups to more affordable storage. For AWC, that’s Azure Blob. “One of the things we like best about Veeam is it’s always on the leading edge of new technology,” Buchtel. “In this case it was tiered cloud storage using native object-storage integration.”

The BC and DR strategy also includes automated backup testing and high-speed recovery. Veeam SureBackup® verifies the recoverability of backups, and Instant VM Recovery® reduces recovery speed from 24 hours to minutes. AWC is prone to flash floods, so another Veeam feature may be required at some point. Veeam Direct Restore to Microsoft Azure will restore on-premise virtual machines in Microsoft Azure.

Buchtel said Veeam provides AWC with one additional benefit: a savings of $50,000 over five years. “Veeam is so much more affordable than legacy backup that we were able to purchase Data Domain,” Buchtel said. “Veeam and Data Domain integrate well, delivering a dramatically improved compression ratio of 16:1, which will significantly reduce our storage footprint and save money on storage in the long run. It’s really easy to justify purchasing Veeam.”

The results

Transfers backup copies to Azure to comply with 3-2-1 rule and retain funding
“The state auditors were as excited as we were to watch Veeam in action,” Buchtel said. “We passed the audit and received funding.”

Enables backup testing and the first comprehensive BC and DR strategy
Veeam automatically tests the recoverability of backups for AWC. “It’s a really good feeling when you have complete confidence in your ability to recover,” Buchtel said. “If students lose the assignments they completed and saved on their desktops, we can recover for them.”

Saves $50,000 over five years and affords purchase of Dell EMC Data Domain
“Veeam licensing cost so much less than legacy backup that we were able to use that savings to replace dumb storage with Data Domain,” Buchtel said. “What a difference Data Domain makes in storage utilization.”

Arizona Western
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Company:

Arizona Western College (AWC) is a comprehensive community college based in Yuma, Arizona. Founded in 1964, AWC has 12 locations, serves 11,000 students and employs 1,500 faculty and staff. 

Challenge:

AWC faced two challenges. Backups failed 80% of the time and transferring backup copies off premise to comply with the 3-2-1 rule was impossible. Both challenges had to be resolved before the state would continue funding AWC.

Results:

  • Transfers backup copies to Azure to comply with 3-2-1 rule and retain funding
  • Enables backup testing and the first comprehensive business continuity (BC) and disaster recovery (DR) strategy
  • Saves $50,000 over five years and affords purchase of Dell EMC Data Domain
Arizona Western
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