40 Office 365 Recovery Options

Backup is important, but equally important is having a variety of recovery options at your disposal. Veeam is famous for its breadth of recovery in its platform across cloud, virtual, physical, SaaS and Kubernetes workloads. In this blog, we’ll unpack the 40 recovery options that come in Veeam Backup for Microsoft Office 365 and how they can help you bring back data in the way that makes the most sense for your business. 

Before we dive into our recovery options, it’s worth noting that our easy search and quick recovery capabilities are powered by special applications called Veeam Explorers. We have an Explorer for each of the key Office 365 applications we protect — Veeam Explorer for Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams. Each of these Explorers are tailor-made for the application they serve, which allows you to achieve granular item-level recoveries and the ability to save and export in file formats specific to the application you are using. Let’s look at a summary of the 40 restore options, and feel free to check out the diagram below.

Restore options

The foundation of any good recovery is being able to restore back to the original location (or another location if necessary), and we have many options to accomplish this. You can restore an individual item to the original source, a simple example of this is restoring an Exchange item to an Exchange Online and on-premises mailbox or calendar, including restoring attachments. In OneDrive, you can restore an entire user’s OneDrives and individual folders and files (including OneNote notes) back to the source. In SharePoint, you are dealing with online sites, libraries and documents, and all these can be restored back to SharePoint Online and on premises. Microsoft Teams is an application that stores its data in different locations like SharePoint, OneDrive and Exchange, but with Veeam Explorer for Microsoft Teams, you are able to restore the data automatically back in place, so you won’t have to think about where to place it. Teams restore options include restoring posts, channels and tabs.

Restoring with attributes

Certain applications benefit from retaining their attributes as they are restored. In the case of OneDrive, you can restore with extended attributes and custom access controls. In Teams, you can restore a team with its membership and settings so that none of those important attributes are lost.

Files in OneDrive, SharePoint and Teams can all be subject to multiple copies in versioning. To help make sure you are getting back the exact version you want, we give you the option of restoring any file to a prior or current version, or even restoring only changed or missing items and files if needed.

Save options

Save options are worth gold when you think of how you might need to store your files, and luckily we have a quite a few for various use cases. Firstly, individual items can be saved locally such as Exchange items as a .MSG, as well as OneDrive for business files or folders. You can also save SharePoint objects as files, and in Microsoft Teams you’re able to save files, and posts can be saved as .MSG files. You are also able to save multiple files with one action. OneDrive for Business SharePoint Online and Microsoft Teams all can save multiple files, objects or folders as a ZIP for easy sharing capabilities.

Export options

You never know how you might be required to export data for an audit so that you can save data locally for further operations. We have come up with some common cross-formats you might need to export your data to in Office 365. In Exchange Online, you can export folders, items or mailboxes as a .PST file. In Microsoft Teams, Veeam makes it convenient with options to get all the threads and conversation in view similar to what Teams provides and with the ability to find a message based on the author/keyword. You can export posts as an HTML, or export selected posts within a specified time period based on your requirements. These are all easily selected via the wizard driven restore process.

Send options

Sending users a file they have mistakenly deleted is a breeze in Veeam Backup for Microsoft Office 365. You can generate an email directly from the UI with the file added as an attachment. This can be done to send an email with an Exchange item, SharePoint objects or Teams files. It’s worth noting that accidental user error is a prevalent Office 365 data loss concern for most IT organizations, so this capability is very useful to not only address that concern, but also to keep users productive and save time for the admin. 

Service provider options

It’s worth noting that not only can admins leverage restore options, but service providers can as well. Veeam Backup for Microsoft Office 365 can be offered as a Backup as a Service (BaaS) offering. With that said, there are some great restore capabilities service providers can provide for their tenants to restore their own data. They can do this either via the Veeam Explorers or via restore portals created/provided by the service provider. Restore capabilities include Exchange items, OneDrive files or folders, SharePoint objects and Teams items.

Self-service options (coming soon!)

We have our ear to our community and constantly innovate our product line, including our restore options. We know that self-service is so important for organizations as they seek to scale and automate their environments. That’s why in version 6 of Veeam Backup for Microsoft 365 being released in Q1, we will introduce self-service restore portal, allowing IT admins to delegate restores of emails, files and more to their end users, as well as delegate restore scopes to their internal (service desk/help desk) organizations.

In summary, you can see we have a variety of recovery options available to meet any requirement for your business, in fact, we firmly believe we have the broadest recovery options for Office 365 in the backup industry. Hopefully this blog gave you a good idea on how our recovery options are structured, but if you’re interested in viewing all 40 recovery options in more detail, you can view the diagram here.


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