Search Best Practices in Veeam Data Cloud for Microsoft 365

Basic Search is the fastest and most user-friendly way to find information in your Microsoft 365 backups. Use this option for most scenarios:

• Outlook: Searches keywords in email subjects.
• SharePoint: Searches keywords in site names or documents within a site.
• Teams: Searches keywords in channel chat messages (posts).
• OneDrive: Searches keywords in file names.

A technical alternative is to browse through your backups manually. This method lets you directly explore backup content (mailboxes, sites, files, etc.) without using the search interface.

• How it works: You can open a specific backup or restore point and navigate through its structure (folders, mailboxes, documents, etc.) to find the needed data.
• When to use: If you know the likely location of the item (e.g., a specific folder or user mailbox), browsing can often be faster and more precise than running a broad advanced search.
• Benefits: This method avoids the overhead of mounting large restore points or running resource-intensive queries.

Advanced Search (For Complex or Broad Queries)

Advanced Search allows for complex, organisation-wide, or less-specific queries using advanced filters.

• Use cases: When Basic Search and browsing do not return the needed results, or when you need to search on specific metadata or content across large datasets.
• Resource note: Advanced Search requires mounting restore points and can take significant time, especially with broad criteria or large backups.

Important: To minimise wait times and system load, use Basic Search or browse backups whenever possible. Reserve Advanced Search for scenarios where other methods are not sufficient.