How to Configure File Version Protection
Purpose
Cause
Due to upcoming application throttling enforcement in Microsoft 365 environments (see KB4821), the risk of throttling during SharePoint, OneDrive, and Teams processing is increasing. By default, the earlier versions of Veeam Data Cloud for Microsoft 365 protect all available versions of files, which may result in:
- Higher processing time per backup job
- Increased throttling due to excessive API calls to SharePoint Online
To address this, customers using Veeam Data Cloud for Microsoft 365 can update their settings to protect only the latest version of each file.
Solution
How File Version Protection Works
Veeam Data Cloud for Microsoft 365 allow for the following options to protect SharePoint, OneDrive, and Teams files:
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Latest version [New option] — Only the most recent version of each file is protected.
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If a production file has only major versions, the latest major version is protected.
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If both major and minor versions are present, only the latest version, major or minor, is protected.
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If a production file has only minor versions, the latest minor version is protected.
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All versions [Legacy option] — The entire file version history is protected.
Important considerations
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When backing up all versions, subsequent jobs process only items that have changed since the last backup. Versions missing from the repository are excluded until that item changes again.
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For customers using Veeam Data Cloud for Microsoft 365, only the latest file versions will be protected by default for newly added tenants and their backup jobs. For existing tenants that were protected before the upgrade, the current setting to protect all file versions will remain. Veeam strongly recommends changing this setting for those organizations to protect only the latest version.
How To Configure Protecting Only The Latest File Version
For Veeam Data Cloud for Microsoft 365
- In the tenant management view, navigate to your tenant Settings.
- Under Settings, go to Backup Options.
- In the Files Protection section, select Latest Version if you want to only protect the latest versions of your SharePoint, OneDrive, and Teams files.
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